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Summary

This article is now outdated with newer versions of PowerSchool being released. 

All admininstrators, depending on rights, can now access all teacher gradebooks in read only mode.

A staff member can be given PowerSchool Admin Access with a group right to cover the areas required to meet their needs.

******************* Obsolute Article - Features no longer available ***********************

Sometimes it may be helpful for HOD's to have access to the PowerTeacher Administrator portal in order to review the GradeBook settings/assignments of the Teachers in their team. Ideally we would like to give HOD's the ability to view the Gradebook settings for only the teachers in their direct team, but restricting PT Administrator access to just a few teachers at the school is currently not possible.

We can however, give HOD's PT Administrator access (read only) for the whole school and would expect HOD's to be respectful of this privilege. The remainder of this article focuses on how to grant HOD's access.

Note: Setting up PT Administrator access as outlined below is currently only possible by the EdTech Support Team. Please contact EdTech Support to assist.

Step By Step Instructions

Using this method, HOD's will be able to access PowerTeacher Administrator, without needing access to PowerSchool Administrator itself.

Part 1: Update the Admin Access and Roles Tab

1. Select a Teacher

2. Go to the Admin Access and Roles Tab

3. If the Teacher does not have an Admin Username and Admin Password, then issue them the same Username that they have on the Teachers and Affiliations tab

4. Give them a temporary password of ldschurch

5. Uncheck the box at the top of the page that says: Sign in to Administrative Portion of PowerSchool

6. Select the Default Group to Teacher

7. Make sure that the Roles and Schools area is setup correctly. By default an HOD should have Default Group Access and Data Export Manager Export Access

8. Click Submit

The settings on this page will usually look something like this when complete:

Part 2: Update the PT Administrator Settings

1. From the Start Page, launch PT Administrator

2. Hover over the Administration tab and click on Manage Accounts

3. Use CTRL+F to open the Search Page function

4. Type the name of the teacher in the Search Box provided and navigate to place on the page where the Teacher is listed

5. Click on the name of the Teacher

6. In the Security Groups section, remove any existing groups (if applicable)

7. There is a dropdown box located in the top right corner of this section. Select Admin from the dropdown box

8. Click the button labeled Add Group. The Security Groups section should look something like this when complete

9. Go to the District/School Associations section

10. Select the correct school and use the right-pointing arrow to assign the school to their list of approved schools

11. Scroll to the bottom of the page and click Update. It should look something like this: