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All reference to Gradebook in this article now referes to PowerTeacher Pro, the replacement of the old Java Gradebook.

The Gradebook End of Term process, is a series of steps that must be taken to ensure that student grades are ready for displaying on Report Cards and Honour Rolls and for discussion at Parent/Teacher Conferences.


Preparing and submitting grades at the end of a Term, Semester or Year can be a time-confusing and lengthy process. The key to simplifying this process is to setup Gradebook correctly at the beginning of the Term and consistently use Gradebook throughout the Term's duration.


The following steps should be taken to ensure that mistakes are minimized and inaccuracies identified:

  1. Review Assessment Categories
  2. Review the Traditional Grading Settings 
  3. Review Term Assessment Details
  4. Finalize Term Assessment Scores
  5. Review Final Grades
  6. Add Comments
  7. Submit Final Grades



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The following resources will be helpful in assisting teachers with completing the Gradebook End of Term Process:


1. Review Assignment Categories

Assignment categories should have been setup previously in the Gradebook Start of Term Process or at the District Level. Most schools are now setup with District categories and Traditional Grading Settings. Teachers should still check these settings for their gradebooks. As a rule, the name and number of categories should be standardized across departments and Gradebooks as much as possible. The following articles should be helpful in checking, modifying and verifying that categories have been configured correctly:

  • Understanding Assessment Categories 
  • Create a New Assessment Category
  • Modify an Existing Assessment Category

2. Review the Traditional Grading Settings

Most svhool have the Traditional Grading Settings configured at the District level. Doing so prevents categories used in calculations that are The Traditional Grading Settings is one of the most important links in Gradebook and is vital to ensure that Final Grades are calculated and displayed correctly. As with assessment categories, the Traditional Grading Settings preferences should have already been setup at the beginning of the term. As a rule, the calculation methods used to calculate Final Grades should be standardized across departments and Gradebooks as much as possible. The following articles should be helpful in checking, modifying and verifying that the Traditional Grading Settings  has been configured correctly:
  • Understanding the Traditional Grading Settings 
  • Configure the Grade Setup for a Specific Term
  • Copy the Grade Setup from One Term to Another
  • Copy the Entire Grade Setup from One Class to Another

3. Review Term Assessment Details
Assessments (often referred to as Assignments) should be reviewed to ensure that they are named correctly, belong to the correct category and most importantly: have the correct due date specified. See the articles below for information on creating and modifying assessments (assignments):
  • Create a New Assignment
  • Modify an Existing Assignment

4. Finalize Term Assessment Scores
Assessment (assignment) scores should be entered, reviewed and verified for every class:
  • Working with the Scoresheet

5. Review Final Grades
Once assessments and assessment scores have been entered and reviewed, Teachers should check the Final Grades section of Gradebook to verify that Final Grades for each student look accurate:
  • Review Final Grades

6. Add Comments
Individual student comments can be entered for each student for every subject. These comments will appear on the Public Portal as well as Report Cards:
  • Add Comments

7. Submit Final Grades
The final step in the Gradebook End of Term Process is to click on the Final Grade Status link to indicate to administration that grades are ready for processing:
  • Submit Final Grades