Beginner

Summary

Learn how to set up and run the following Grade and Gradebook reports.

Link: Grade and Gradebook Reports (powerschool-docs.com)

Class Ranking Report

This report provides the class rankings at your school so that you can determine the top students for each class level.

  1. Navigate to the System Reports page.(Start Page -> Data and Reporting -> Reports -> System Reports)
  2. Select Class Ranking. (Use Ctrl F to FIND a text on the current page

  3. Use the following table to enter information in the fields:

    Enlarges the table by opening it in a full screen dialog

    Field

    Description

    Grade Level

    Choose the grade level to scan.

    Class Rank Method

    Choose the GPA calculation method to use for the class ranking.

    Display GPAs

    To scan only a range of GPAs, enter the range in the fields.

    Display Percentiles

    To scan a range of grade percentiles, enter the range in the fields.


  4. Click Submit.
    Proceed by printing the report from your Web browser or saving it to another application. For more information, refer to Report Formatting.

Grade Count By Teacher Report

Like the Grade Count report, the Grade Count By Teacher report also displays how many times each letter grade occurred for the group during current or past terms. The only difference is that this report restricts the results to a single teacher.

  1. Navigate to the System Reports page.
  2. Select by Teacher next to Grade Count. 

  3. Use the following table to enter information in the fields:

    Enlarges the table by opening it in a full screen dialogOpen

    Field

    Description

    Scan by student

    Select an option to scan either the selected students or all currently enrolled students.

    Scan by teacher

    Choose the teacher to scan.

    For a staff member to appear in this menu, the Staff Status field (accessible in the staff member's Demographics page) must be set to Teacher.

    Scan

    Select an option to indicate which grades to scan:

    • current grades
    • historical grades (If you select this option, enter the store code for which you want to scan, such as T2)
  4. Click Submit.
    Proceed by printing the report from your Web browser or saving it to another application. For more information, refer to Report Formatting.

Grade Count Report

This report displays how many times each letter grade occurred for the selected group during current or past terms.

  1. Navigate to the System Reports page.
  2. Select Grade Count. 
  3. Select an option to indicate which grades to scan:
    • current grades
    • historical grades (If you select this option, enter the store code for which you want to scan, such as T2)
  4. Click Submit.
    Proceed by printing the report from your Web browser or saving it to another application. For more information, refer to Report Formatting.

Grades Distribution Report

The Grades Distribution report identifies trends in instruction, grading and assessment. The report helps determine the validity and consistency of grading practices within the school.

  1. Navigate to the System Reports page.
  2. Select Grades Distribution.

  3. Use the following table to enter information in the fields:

    Enlarges the table by opening it in a full screen dialogOpen

    Field

    Description

    Processing Options

    Select a time to run the report:

    • Choose In Background Now to execute the report immediately in the background.
    • Choose ASAP to execute the report in the order it is received in the Report Queue.
    • Choose At Night to execute the report during the next evening.
    • Choose On Weekend to execute the report during the next weekend.
    • Choose On Specific Date/Time to execute the report on the date and time specified in the Specific Date/Time fields.

    After submitting this report, it will be processed in the report queue. In the site header, click the Report Queue button. The Report Queue - My Jobs page displays all your reports.

    Data to be filled

    In this section, select the checkbox next to the following filter fields to save the settings as defaults. Choose Set All to select all checkboxes and Reset All to remove all checkboxes next to the following fields.

    Report By

    Choose whether to run an overview report or to run the report by course, teacher, department, credit type, or student.

    Grades to Scan

    Choose whether to scan current grades or historical grades.

    Distribute Grades By

    Choose whether to distribute grades by letter grade or percentages.

    Distribution Display

    Determine the headings that appear at the top of each view. For example, enter A, B, C, D, F or 60, 70, 80 in the text box to facilitate distributing the grades or percentages. All scores that do not fall into a letter grade or percentage range will go into a column named Other.

    Cutoff Percent for Pass/Fail

    If distributing grades by percentages, enter a percent to determine the difference between a passing grade and a failing grade. For example, enter 65 in this box, and any percentage 64 or below displays as a failing grade.

    Passing Grades

    If distributing grades by letter grades, enter all letter grades that comprise a passing score, such as A,B,C,D.

    Failing Grades

    If distributing grades by letter grades, enter all letter grades that comprise a failing score, such as F.

    Term

    If distributing grades by historical grades, choose the term for distributing historical grade information.

    Store Codes

    If distributing grades by historical grades, enter the applicable store code for the historical grade.

  4. Click Submit. 
  5. Click View once the report is completed.
    Click Refresh to update the status of the report.
    The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, refer to Report Formatting.

Graduation Progress Report (Legacy)

This report provides the graduation progress of the selected students.

  1. Navigate to the System Reports page.
  2. Select Graduation Progress Report (Legacy) (PDF). 
  3. Select which students to include in the report:
    • All students
    • The selected [x] students only

    • Only these grade levels (enter the grade levels in the blank field, separated by commas)

  4. Click Submit. 
  5. Click View once the report is completed.
    Click Refresh to update the status of the report.
    The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, refer to Report Formatting.